Documentation that keeps pace with the visit.
ClinicNote listens during the encounter and drafts a finished SOAP note and coded claim before the patient reaches the front desk.
Transcript
Patient reports intermittent lower back pain, 3 weeks.
Denies radiation to legs. No numbness or tingling.
Pain worse after standing, improves with rest.
No prior injury. OTC ibuprofen gives partial relief.
Assessment
Assessment: Mechanical low back pain, likely musculoskeletal.
No red-flag features for radiculopathy or cauda equina.
Plan: NSAIDs, activity modification, PT referral.
Follow up in 2 weeks if symptoms persist.
The chart, in three tabs
One visit, opened once.
It listens during the visit.
Ambient capture picks up the conversation between clinician and patient, no dictation or wake words needed.
It drafts the note.
A structured SOAP note is ready before the visit ends, organized the way you'd chart it yourself.
It codes the claim.
CPT and ICD-10 suggestions are attached automatically, cutting the back-and-forth with billing.
Same encounter, two finish times
The evening chart, gone.
11:47 PM — after hours
Pt c/o back pain since 3 wks, no radiation, denies numbness. Plan: rest NSAIDs + PT referral. F/u 2 wks.
2:14 PM — same visit
S: Lower back pain x3 weeks, no radiation, denies numbness/tingling.
O: Ambulatory, non-antalgic gait. Tenderness paraspinal, no midline.
A: Mechanical low back pain.
P: NSAIDs, PT referral, f/u 2 weeks.
Everything a note needs, nothing a doctor has to chase
Six pieces of a visit, handled the moment they happen — not reconstructed from memory that evening.
Ambient listening
Starts on a single tap and captures the natural back-and-forth of the visit, no dictation required.
Live speaker separation
Distinguishes clinician from patient as the conversation unfolds, so the transcript reads the way it happened.
Structured SOAP notes
Organizes the visit into Subjective, Objective, Assessment, and Plan — editable in place, never locked.
Coding suggestions
Surfaces E/M level, MDM, and ICD-10 candidates with a confidence score you approve before it's billed.
One-tap approval
Review and finalize from the same screen the note was written on — no separate queue to remember.
Practice analytics
Hours saved, visit mix, and revenue trends, drawn from real encounters instead of a spreadsheet.
HIPAA compliant by design
Protected health information is never written to application logs — encryption and access controls are built into the data layer, not bolted on after.
AES-256 field-level encryption
Patient names, notes, and transcripts are encrypted at rest, field by field — not just a whole-disk encryption checkbox.
Zero data retention option
Turn it on and audio is permanently deleted from processing the moment your note is generated — nothing lingers on a server you don't control.
15-minute idle auto-logout
Sessions expire automatically after inactivity, with a warning before it happens — meeting HIPAA's access-control minimums without getting in your way.
Complete audit trail
Every view, edit, and export of patient data is logged — exportable for compliance review whenever you need it.
Your infrastructure, your audio
Transcription runs on servers under your BAA — not a third-party speech API you have no visibility into.
“I used to chart after the kids were in bed. Now I sign off before I leave the building.”
Family medicine physician · 6-provider practice
One plan for solo practice, one for a growing team
- Unlimited recorded visits
- SOAP note generation
- Coding suggestions
- Everything in Pro
- Practice analytics
- Priority support
Common questions
Before you start a free trial
Is ClinicNote HIPAA compliant?+
Yes. Patient names, notes, and transcripts are encrypted at rest with AES-256, field by field. Processing runs under BAA-covered infrastructure, sessions auto-logout after 15 minutes idle, and every view, edit, and export of patient data is logged in a complete audit trail.
How much does ClinicNote cost?+
Two per-clinician plans: Pro at $100/month (unlimited recorded visits, SOAP note generation, coding suggestions) and Business at $150/month (everything in Pro, plus practice analytics and priority support). No setup fees, no per-encounter charges, cancel anytime.
What happens to the audio recording after the visit?+
By default it's retained only long enough to support the finished note, then deleted. A zero-data-retention option is also available, which deletes the audio the moment your note is generated.
Does it replace dictation software?+
Yes. ClinicNote listens ambiently during the visit itself — no dictation, no wake words, and no separate transcription step to check back on later.
Can it suggest medical codes, not just write the note?+
Yes. It surfaces E/M level, MDM, and ICD-10 code candidates with a confidence score, which the clinician reviews and approves before anything goes to billing.
What if it mislabels who's speaking?+
Automatic speaker separation is a starting point, not the final word — you can switch to manual speaker-tagging live during the visit, or relabel and swap speakers after the fact.
Does ClinicNote work for my specialty?+
It's used across Primary Care, Family Medicine, Internal Medicine, Psychiatry, Cardiology, Orthopedics, Neurology, Dermatology, OB/GYN, Pediatrics, Emergency Medicine, Hospitalist care, and more.
Does it integrate with my EHR?+
Encounters can be exported directly to your EHR from the same screen the note was reviewed on.
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